Executive Assistant & Operations Specialist ID-1045

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Are you a highly organized and detail-oriented professional looking for an opportunity to support a fast-paced executive? We are seeking an Operations/Executive Assistant to provide editorial, administrative, and marketing support to our CEO. This role requires a proactive problem solver with excellent communication skills and the ability to manage multiple tasks efficiently.

PHP 60,000 – 70,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

  • Work Set-up: Permanent Work From Home
  • Bonuses:
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
  • Referral Bonus of $ 300 for every successful referral
  • Holiday Paid Time Off (PTO) for 7 days in a year
  • Paid Time Offs (PTO) for 6 days in a year
  • Healthcare Plan

Key ResponsibilitiesEditorial Support

Other Jobs You May Be Interested In

  • Publish the article of the day, ensuring proper formatting and uploading in the CMS (Contentful).
  • Run articles through Grammarly and document suggestions using Google Docs (in suggestion mode).
  • Source and upload images for articles (archival or editor-provided).
  • Create Instagram feed and story cards using pre-existing Photoshop templates, offering multiple design options for editorial approval.
  • Assist with posting content across multiple platforms, including Firebase, Facebook, LinkedIn, Twitter, and Instagram.
  • Create and refine “title,” “tweet,” and “quote” cards using pre-existing Photoshop templates.
  • Update the editorial planning sheet with links to published content and social media posts.

Scheduling & Administrative Tasks

  • Manage the CEO’s calendar, schedule important meetings, and block time for high-priority tasks.
  • Assist with email management by organizing the inbox, identifying key emails, and clearing out spam.
  • Support daily team communication, ensuring writers and editors meet deadlines (e.g., follow up on missing titles or assets).

Marketing Support

  • Track Facebook ad acquisitions and spend; report performance metrics in Slack.
  • Post daily 6 PM social media updates.

Weekly & Monthly Tasks

  • Update metrics sheet using Google Analytics, Stripe, and Mailchimp analytics.
  • Assist with scheduling personal dinners or meetings for the CEO.
  • Pull data for the monthly investor update.
  • Maintain accurate records of newsletter sponsors by subscribing to and documenting sponsors from relevant newsletters (e.g., Morning Brew, The Skimm, The Information).
  • Help plan monthly team events.

Long-Term Projects

  • Research potential newsletter sponsors and create a database of leads.
  • Identify potential interns or fellows by reviewing college newspaper mastheads.
  • Maintain an organized list of investor and close friend birthdays and addresses for gift planning.
  • Assist with planning 2–3 week-long vacations for the CEO annually.

Must Haves

  • Experience: 2+ years of experience reporting directly to a C-Suite executive.
  • Skills: Excellent grasp of English, strong communication skills, and intermediate Excel/Google Sheets proficiency.
  • Traits: Detail-oriented, highly organized, and able to work independently under tight deadlines.
  • Extras: Experience with social media platforms and the ability to handle both structured and open-ended tasks.
  • Availability: Must be able to work EST (New York Time).

Nice to Have

  • Experience with Photoshop.

If you’re a proactive multitasker who thrives in a fast-paced environment, we’d love to hear from you! Apply now to join our team.

Job Type: Full-time

Pay: Php60,000.00 – Php70,000.00 per month

Benefits:

  • Work from home

Schedule:

  • 8 hour shift
  • Night shift

Application Question(s):

  • How many years of reporting directly to a C-Suite executive experience do you have?

Experience:

  • Social media management: 1 year (Preferred)
  • Microsoft Excel: 2 years (Preferred)

 

Apply Now For This Job

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