Administrator, Human Resources – US
At Hawaiian Airlines, we are all about welcoming our guests with Hawaiian hospitality and aloha, and taking care of our people, our home, and the communities we serve. Join our ‘ohana and be a part of an exciting team of professionals dedicated to serving our kama‘āina and introducing our islands to the world!
Position Summary
Responsible for maintaining employee data throughout the employment life cycle. Providing HR Administration support that includes employee data research, training, badge compliance, and open enrollment.
Key Responsibilities
- Manage new hire and transfer processing by coordinating employee and manager correspondence, data requests, documentation and system updates. Maintain timely processing to allow for appropriate provisioning and meet payroll and other compliance deadlines.
- Manage support activities required for accurate employee data management across the employee life cycle:
- Validating supporting documentation
- Validating pay rates based on various contracts
- Validating and correcting employee and manager inputs through workflows
- Inputting changes into HR systems
- Maintaining accurate employee deductions
- Maintaining employee files, including document scanning and uploading
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- Provide support for annual open enrollment processes related to benefits and outside employment
- Research and respond to information requests from employees and managers, including job history, compensation history, contract pay rates or other information housed in the HRIS
- Assist with reporting and data requests associated with internal/external auditors, vendors/partners, as well as other departments throughout the Company using HRIS reporting tools
- Assists with training, including site visits, classroom training, and one-on-one training sessions with both managers and employees
- Identify areas of improvement and suggest requirements/solutions related to the HRIS software as well as the processing procedures for continuous improvement of the department’s efficiency and effectiveness.
- Other duties as assigned.
Minimum Requirements
- High School Diploma or equivalent education
- 1 year of administrative experience
- Prior experience with an HRIS system
- Self starter, organized, detail oriented, and accurate with good follow through skills
- Able to independently prioritize daily tasks, anticipate needs, initiate appropriate action and exercise good judgment
- Demonstrates consistent, quality customer service skills and flexibility in a fast-paced environment while juggling multiple tasks
- Excellent verbal and written communication skills appropriate to interacting with all levels of employees
- Able to adapt to a constantly changing fast paced environment.
- Able to regularly exercise appropriate discretion and independent judgment in interpreting and applying policies and union contracts
- Able to maintain the highest standards of confidentiality at all times.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)
- Hawaiian Airlines is regulated by the Department of Transportation (DOT – regulation, 49 CFR part 40) and all applicants are advised that post-offer and/or pre-employment drug testing will be conducted to determine the presence of Marijuana, Cocaine, Opioids, PCP (Phencyclidine), and Amphetamine prior to any offer of employment or transfer into a safety-sensitive position. Failure to submit to testing or positive indications of drug use will render the applicant ineligible for employment with Hawaiian Airlines and any employment offer will be withdrawn.
- In addition to routine employment eligibility verification, U.S.-based airlines must gather information to validate country of citizenship and country of birth. Upon hire, you must provide documentation proving your current country of citizenship and birthplace.
- Must be legally authorized to work in the United States, for any employer, without sponsorship. Hawaiian Airlines will not sponsor applicants for nonimmigrant or immigrant employment visas or status for this position.
At Hawaiian Airlines, we are dedicated to offering a comprehensive total rewards package that aims to attract, engage, and retain the finest talent in the industry. Our rewards structure is thoughtfully designed to include a competitive base salary coupled with variable compensation opportunities. This balanced approach ensures a fulfilling and lucrative work environment, aligning individual achievements with the broader organizational success.
Please note that the provided salary information serves as a general guideline. Our salary is determined by a candidate’s experience and qualifications as well as market and business considerations. The expected pay range is $44,000 – $55,000.
Preferred Qualifications
- 3 years of administrative experience
- Prior experience with Ultimate Software including Back Office, UltiPro, Time & Attendance, and E-Recruitment
- Experience entering people data into a major enterprise system
About Hawaiian Airlines
Now in its 95th year of continuous service, Hawaiian is Hawaiʻi’s biggest and longest-serving airline. Hawaiian offers approximately 150 daily flights within the Hawaiian Islands, and nonstop flights between Hawaiʻi and 16 U.S. gateway cities – more than any other airline – as well as service connecting Honolulu and American Samoa, Australia, Cook Islands, Japan, New Zealand, South Korea and Tahiti.
Consumer surveys by Condé Nast Traveler and TripAdvisor have placed Hawaiian among the top of all domestic airlines serving Hawaiʻi. The carrier was named Hawaiʻi’s best employer by Forbes in 2022 and has topped Travel + Leisure’s World’s Best list as the No. 1 U.S. airline for the past two years. Hawaiian has also led all U.S. carriers in on-time performance for 18 consecutive years (2004-2021) as reported by the U.S. Department of Transportation.
The airline is committed to connecting people with aloha by offering complimentary meals for all guests on transpacific routes and the convenience of no change fees on Main Cabin and Premium Cabin seats. HawaiianMiles members also enjoy flexibility with miles that never expire. As Hawai‘i’s hometown airline, Hawaiian encourages guests to Travel Pono and experience the islands safely and respectfully.
Hawaiian Airlines, Inc. is a subsidiary of Hawaiian Holdings, Inc. (NASDAQ: HA). Additional information is available at HawaiianAirlines.com. Follow Hawaiian’s Twitter updates (@HawaiianAir), become a fan on Facebook (Hawaiian Airlines), and follow us on Instagram (hawaiianairlines). For career postings and updates, follow Hawaiian’s LinkedIn page.
For media inquiries, please visit Hawaiian Airlines’ online newsroom.
