Bookkeeper and Administrative Specialist

WHO WE ARE

Shoootin is a company based in the US and Europe – a leader in photography, video, Matterport virtual tours and drone for real estate professionals. Our mission is simple: make real estate professional photography available to all the professionals and individuals who need it. We are growing rapidly with more and more shoots every day, and we have developed a community of passionate and talented photographers across Europe and the US.

Our goal is to offer visual content of the highest quality at an affordable price, along with a fast order facility and a 24h delivery, using front-end technologies. Our clients include Real Estate agencies, Retails Stores, Hotels, Architecture Studios and Interior Designers, amongst others.

We’re evolving in a stimulating work atmosphere. Our innovation-first culture allows each team member to bring its own knowledge to help to develop Shoootin. No time to get bored!

VISION

At Shoootin, we envision a world where every property, big or small, has the opportunity to shine through exceptional visual storytelling. We are committed to pushing the boundaries of technology and creativity to offer unparalleled service and quality to our clients. Our goal is to make high-quality real estate marketing accessible and efficient, enhancing the way properties are presented globally.

JOB OVERVIEW

We are seeking a dedicated remote full-time Bookkeeper and Administrative Specialist to join our dynamic team. This role is essential in ensuring the smooth financial and administrative operations of our company. You will be responsible for maintaining accurate financial records, managing invoices, and providing comprehensive administrative support.

UPS Remote Jobs No Experience (Data Entry Jobs, Full Time) in US

KEY RESPONSIBILITIES

• Bookkeeping:
• Maintain accurate financial records using QuickBooks.
• Record day-to-day financial transactions.
• Reconcile bank and credit card accounts monthly.
• Process accounts payable and receivable.
• Manage payroll and ensure timely payments.
• Prepare and file sales tax returns.
• Generate financial reports, including balance sheets, income statements, and cash flow statements.
• Reporting:
• Prepare monthly, quarterly, and annual financial reports.
• Analyze financial data to identify trends and provide insights.
• Assist in budget and forecast preparation.
• Develop and maintain financial dashboards and KPIs.
• Administrative Support:
• Handle scheduling, correspondence, and office management tasks.
• Maintain organized records of company documents and files.
• Assist with HR tasks like onboarding new employees.
• Coordinate with external vendors and service providers.
• Manage office supplies and equipment.
• Invoice and Collections:
• Generate and send out invoices promptly.
• Monitor accounts receivable and follow up on overdue invoices.
• Reconcile invoices with client payments.
• Maintain detailed records of all invoices, payments, and collections.
• Prepare and send out 1099 forms at year-end.

QUALIFICATIONS

• Proven experience as a bookkeeper or in a similar role.
• Proficiency in QuickBooks and Microsoft Office Suite.
• Strong understanding of accounting principles and practices.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.

Job Type: Full-time

UPS Remote Jobs No Experience (Data Entry Jobs, Full Time) in US

Benefits:

• Flexible schedule
• Work from home

Experience level:

• 3 years

Schedule:

• Monday to Friday