Phylos is a cannabis genetics company focused on helping growers of all sizes to succeed commercially with seeds that produce the highest quality cannabis in the most cost-effective way. Phylos supports commercial-scale cultivation with the industry’s first premium, phenotypically stable, fully-feminized F1 hybrid seeds that deliver exceptional flower quality, potency, vigor, and yield. Phylos also leverages its proprietary technologies and its cultivation, extraction, and formulation expertise to provide partners with unparalleled THCV genetics and natural, safe and effective ingredients.

POSITION SUMMARY:

We are seeking an experienced and detail-oriented Accounting Manager to join our team. In this role, you will be responsible for a variety of accounting activities, including payroll and benefits administration, reconciling QuickBooks, inventory, expense reporting, and updating fixed asset systems. The ideal candidate will possess strong organizational skills, a knack for problem-solving, and a passion for working with spreadsheets. This position requires solid system knowledge and excellent collaboration skills, as you will interact with individuals at all levels of the organization and with our partner companies. Your primary goal will be to ensure seamless and transparent financial operations within the company.

LOCATION: While this is a remote position, we are looking for candidates in the Pacific Time Zone.

RESPONSIBILITIES:

• Facilitate the Quickbooks monthly close process, ensuring all transactions are posted and reconciled in a timely manner. Prepare journal entries and other month-end accruals as required.
• Process multi-state payroll on a biweekly schedule for multiple companies.
• Partner with HR to administer Employee Benefits, including eligibility tracking and setup. Assist with annual renewals and compliance reporting. Monthly reconciliation of benefit billings and payroll deductions.
• Prepare monthly billings for partners, ensuring compliance with agreements.
• Administer the Quickbooks sync with the SOS Inventory module. Coordinate with Manufacturing to ensure items are up to date.
• Administer Zoho Expense, coordinating with the Purchasing Manager to ensure all credit card transactions are recorded.
• Update fixed asset system and track asset acquisitions and disposals. Post depreciation and ensure annual property tax returns are filed.
• Reconcile vendor accounts, posting accounts payable in Quickbooks as needed.
• Create payment batches on the bank (or other) website(s) as approved for the week. Post payments to vendor accounts in Quickbooks and ensure remittance is communicated.
• Collaborate with team members to streamline accounting processes and improve efficiency.
• Assist with monthly and annual reporting projects (1099’s, tax returns, financial statement review) as well as process improvement initiatives.

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POSITION QUALIFICATIONS:

• An associate degree or bachelor’s degree in accounting or finance or an accounting assistant certificate from an accredited college, or equivalent work experience.
• Five years of proven payroll & accounting experience. Experience in a start-up environment, cannabis industry, or related field is a plus.
• Experience with MS Office products (particularly Excel), GSuite (including Drive) and QuickBooks.
• Excellent organizational skills and attention to detail.
• Working knowledge of payroll and accounting principles.
• Good basic math skills and the ability to locate numerical errors and reconciliation gaps
• Working knowledge of MS Office products (particularly Excel), GSuite (including Drive) and QuickBooks.
• Discreet, able to handle confidential and proprietary information appropriately.
• Demonstrate adaptability, flexibility and creativity in problem-solving and be solution-oriented.
• Develops strong internal partnerships and contributes to a positive and collaborative work environment.
• Ability to multitask and shift priorities, while simultaneously maintaining a keen attention to detail.
• Ability to work on tight deadlines calmly and productively.
• Good space to work from home with telephone and reliable internet.
• We utilize EVerify to verify identity and employment eligibility upon hire.

PHYSICAL DEMANDS:

• Sit or sit/stand at a desk or other workstation for several hours at a time.
• Position requires interaction with other staff members, customer or vendor representatives, most often via telephone and/or video conference.
• Position requires high level of computer keyboarding
• Position requires consistent viewing of computer monitors and electronic media
• Position requires attendance in online meetings and conference calls
• Position may require use of cell phone for meetings and conversations
• Position may require some standing and walking, primarily in office settings.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Type: Full-time

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Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Physical setting:

• Office

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Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Why are you interested in working with us?
• What is your desired salary range?

Work Location: Remote