ORCID is seeking an experienced and enthusiastic professional for the position of Financial Controller. If you like the flexibility of a remote organization and the public-service orientation of a non-profit, join us on our mission to connect research and researchers!

Who We Are

ORCID is a mission-driven, member-supported, community-governed non-profit organization. Our vision is a world where all who participate in research, scholarship, and innovation are uniquely identified and connected to their contributions across disciplines, borders, and time. Every one of ORCID’s employees is committed to that vision as wellWe believe in and operate by our three values. ORCID strives to be:

• Inclusive: We make decisions collaboratively, involving our staff, Board, those who support our mission, and the researchers and community that are the purpose of our work. We take a global view.
• Trusted: Privacy and researcher control underscores everything we do.
• Open: Our work is open, transparent, and non-proprietary.

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Where We’re Located

As a fully-remote organization serving researchers everywhere, ORCID is able to hire talented individuals all over the globe, and we aim to have our people located in the communities that we serve. We currently employ staff in the following regions (but welcome applicants from all locations, even if not listed here):

– Canada. – Costa Rica – Hungary – Lithuania

– Mexico – Netherlands – Portugal – Spain

– Taiwan – Tunisia – UK – USA

• Zambia

The Role

ORCID is seeking a Financial Controller to support it’s mission and global growth. The Financial Controller is responsible for leading ORCID’s finance and accounting, budgeting and planning, and treasury management functions.

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This summary is not meant to capture every task that is required for this role, but rather to provide an overview of the core functions. It’s also reasonable to expect that the job duties will change and evolve over time and we will make our best effort to update the job description as needed. This position reports to the Director of Finance and Operations and is part of the Operations team.

Responsibilities

• Leadership and Communications. As a strong communicator and skilled financial analyst, you will manage, streamline and optimize our financial processes and proactively guide and educate staff on financial management, process and procedure to support their fulfillment of their own responsibilities and goals. You will oversee and support the accounting function with dynamic leadership that creates an environment of trust and productivity
• Financial Reporting & Analysis. Establish (in coordination with the Director of Finance and Operations) financial and operating budgets and meet reporting standards on monthly and annual bases, including:
  • Ensuring timely month-end closing of books (generally 4 business days after prior month end), including preparation and posting of all journal entries and issuance of internal financial statements and reports to the Senior Team to help improve our operational efficiency and aid in our continued growth.
  • Assisting the Director of Finance and Operations with the annual budgeting process
  • Lead the annual audit by maintaining required audit schedules, liaising with external auditors, providing requested documents answering their queries
  • Fulfill tax reporting compliance requirements including annual form 990 preparation (in conjunction with the external auditors) end of year 1099s, and similar
  • Prepare other reports as needed.
• Internal Safeguards. Develop, implement, and maintain financial controls and guidelines for revenue receipts, costs, organizational budgets and actual expenditures, including reconciliation of all bank accounts and ORCID credit card balances monthly, and other balance sheet accounts as appropriate. Implement consistent accounting policies, practices, and procedures, adhering to international and local regulatory standards. Develop and enforce internal controls to maximize protection of company assets, policies, procedures, and workflows.
• A/R and A/P. Enter all receivables and payables into the accounting system in a timely manner. Maintain all vendor/customer financial records. Process staff expense reports, pay bills, create invoices, and record deposits into the accounting system.
• Payroll. In support of Operations Coordinator, assist with payroll management as required and record payroll entries into the accounting system.
• Organizational Business Address. Manage traditional mail received at our contracted business address, and in support of treasury management and bank relations, manage check deposits and other financial transactions that might arrive in mail.
• General Ledger. Own the accounting system, including maintenance of the chart of accounts, vendors, and related system information.
• Change Agent. Guide financial decisions by applying company policies and procedures to our current organizational landscape. Maximize finance and accounting efficiency through innovative process development. Support the organizations short- and long-term operational strategies through intelligent, forward thinking financial management
• Special Projects. Support the Director of Finance and Operations with any special projects related to finance and accounting at ORCID. On an ongoing basis, review accounting processes for compliance and efficiency.

As with all roles at ORCID, this position requires the ability to work independently for long periods of time, the ability to spend significant amounts of time at a computer screen, and the ability to embark on occasional long-distance travel.

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Requirements

• Experience working and engaging in global, multicultural, and virtual team environments
• Strong attention to detail and the ability to handle multiple demands and shifting priorities in a fast-paced environment
• Seven or more years of professional accounting experience with four or more years of experience as a senior-level accounting or finance manager
• Excellent communication, presentation, and collaboration skills, translating financial analysis, issues and requirements into understandable information for non-financial individuals
• Strong understanding of banking processes and financial analysis
• Working knowledge of international and US regulations and compliance reporting
• Experience in managing payroll, with focus on streamlining accounting processes
• Tech savvy and the ability to learn and administer new systems and tools quickly. Direct experience with QuickBooks online, salesforce, Expensify preferred
• Bachelor’s degree (or equivalent) in business, accounting, or related field
• Fluency in English required. Additional languages a plus.
• Ability to travel based upon business needs (less than 10%)

To Apply: You may submit your application on the related website. The process will involve submission of an appropriate cover letter describing your interest and match to the Role and Requirements as well as a resume. ORCID is committed to reducing bias in our hiring process, and will have a small team of staff (independently) grading your submissions. ORCID encourages applicants who meet some, but not all of the requirements and qualifications, to apply.

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Our Culture

ORCID staff are curious and collaborative, and we strive to maintain a culture of learning. We offer programs like individually-focused professional development planning, monthly “Food for Thought” learning sessions on a wide variety of topics, and access to a digital learning platform, Udemy for Business. We are flexible and family-friendly, allowing staff to shift their schedules as needed, flex their time across the calendar month, and take an hour-long paid break each day (not to mention OFF– see the benefits we provide below).As an organization, we are committed to diversity, equity and inclusion (DEI). We hold bi-annual forums, open to all staff, where our DEI plans and needs are discussed and amplified. As a fully remote organization, we also have an active committee dedicated to making our individual remote experiences as positive and productive as possible. Read more about our culture here.

Although we are geographically diverse, we are a small, cohesive community dedicated to our mission and to each other

As an open organization valuing trust and transparency, we have a privacy policy describing how we handle applicant, employee and contractor data that we invite you to review if interested.